BOARD OF BARTON COUNTY COMMISSIONERS
Agenda Meeting, Monday, February 23, 2015 – 9:00 a.m. until Close
I. OPENING BUSINESS:
A. Call Meeting to Order.
B. Recitation of the Pledge of Allegiance.
B C. Consider Approval of the Agenda.
C D. Consider Minutes of the February 17, 2015, Regular Meeting.
D E. Any citizen wishing to make statements during the discussion of any item must first be recognized by the Commission Chair. After being recognized, that person should state their name and the name of any organization represented. Statements should be limited to five minutes.
E F. Cell phones and other electronic devices, other than those used by the media, should be shut off.
II. APPROVAL OF APPROPRIATIONS:
-An Accounts Payable Register will be submitted to the Commission for the period of February 9, 2015, and ending February 23, 2015.
III. OLD BUSINESS – Items tabled, or scheduled, from previous Commission Meetings, will be heard at this time.
-There is no Old Business at this time.
IV. NEW BUSINESS – All new business to be considered by the Commission will be heard at this time.
A. COUNTY CLERK’S OFFICE: Request for Approval – Added / Abated / Escaped / Refunded Taxes for 2014:
-Donna Zimmerman, County Clerk, will present a listing of Added / Abated / Escaped / Refunded Taxes for 2014. Orders for these actions are kept on file in the County Clerk’s Office. These are used to correct assessments and are requested by the County Appraiser’s Office or the County Clerk’s Office.
B. PROCLAMATION 2015-01: FFA Week – February 21 – 28, 2015:
-FFA promotes premier leadership, personal growth and career success among its members and ensures a steady supply of young professionals to meet the growing demands in the science, business and technology of agriculture. Chairman Kenny Schremmer will be joined by Rollie Peter, Great Bend High School Vo-Ag teacher and the FFA sponsor, to ask for the adoption of Proclamation 2015-01, FFA Week, February 21 – 28, 2015.
C. GPS KIDS CLUB: Program Update:
-In March, 2014, the Commission sold what was known as the Hoisington Annex to GPS Kids Club. The goal of the program is to provide a safe, nurturing environment for kids, kindergarten through 6th grade, after school hours and evening hours while parents work. Debbie Stephens, Program Administrator, will provide a program update.
D. WORKFORCE INVESTMENT BOARD: Overview of the 2015 Workforce Summit:
-Every community in the United States is associated with a Local Workforce Investment Board (LWIB), whose main role is to direct federal, state and local funding to workforce development programs. Linda L. Bonewell, Human Resources Manager, Fuller Industries LLC, has been asked to join Commissioner Don Davis to report on the 2015 Workforce Summit held in Topeka.
E. INVENTORY OF COUNTY PROPERTY:
-Per KSA 19-2687, each County officer and head of a department shall make an inventory of the personal property owned by the County and located in such office or department. The inventory, which shall be taken during the month of December of each year, shall be filed with the County Clerk on or before December 31 of each year. The inventory shall not include books, records, files, stationery, writing materials and blank legal papers. The information will be presented to the Commission during February of each year. Per Resolution 2005-22, the mandated duties have been assigned to the Information Technology Department. John Debes, Director, will provide details.
F. SPECIAL BRIDGE FUND: Reimbursement to Capital Improvement:
-On July 21, 2014, the Commission received information relative to the 10th Street Bridge Approach Rehabilitation Construction Project. At that time, the Commission approved a motion, in order to offset the cost of the bridge, that “total of reimbursements ($266,598.00) to be transferred back to the Capital Improvement Fund by Resolution later in the year”. As of the close of 2014 business, there are not sufficient funds in Special Bridge to make that transfer. It is suggested that the motion be amended. Jessica Wilson, Financial Officer, will provide details.
G. RESOLUTION 2015-09: Resolution Transferring and Carrying Over 2014 Unexpended Funds to the Capital Improvement and Equipment Replacement Funds:
-It is the County’s practice to transfer unexpended funds from one year to the next. After accounting of all the 2014 transactions, monies are generally transferred to the Capital Improvement and Equipment Replacement Funds. Jessica Wilson, Financial Officer, will present details.
V. ENDING BUSINESS – After new items are heard by the Commission, the following items, including announcements, will be heard.
A. ANNOUNCEMENTS:
B.
C. -Following the close of the Agenda Meeting, the Commission will consider the authorization of personnel changes for classified positions, sign any documentation approved during the agenda meeting or sign any other documentation required for regular County business. Similar action may take place throughout the day.
B. APPOINTMENTS:
-Although subject to change, the following appointments have been scheduled:
FEBRUARY 23, 2015
10:00 a.m. or following the close of the Agenda Meeting – The Commission will meet as the Board of Fire District No. One.
10:15 a.m. – Remodeling of the County Clerk’s Office – Donna Zimmerman, County Clerk
10:30 a.m. – Review of Tax Bill and Training Opportunity – Barb Esfeld, County Appraiser, and Kathy Briney-Wagner, Deputy
10:45 a.m. – Road and Bridge Heating and Air Bid Review, Noxious Weed Copier Replacement and Cost Approximation for South Homestead / Wildlife and Parks Project on NE 20 Road from NE 50 Road to Highway 4 – Dale Phillips, Road and Bridge / Noxious Weed / Memorial Parks
11:15 a.m. – Program Update – Barton County / KSU Extension Council
11:30 a.m. – Financial Update – January – Jessica Wilson, Financial Officer
11:45 a.m. – Regular Business – Richard Boeckman, County Counselor / Administrator
THE COUNTY EDITION, KVGB-AM – Thursdays at 11:05 a.m. Amy Miller, Emergency Risk Manager, is scheduled for February 26, 2015.
VI. OTHER BUSINESS:
A. Discussion Items.
B. Citizens or organizations may present requests or proposals for initial consideration.
C. Announce the Commissioners are available to the Public on Mondays during regular business hours.
D. Announce that the Commissioners may, individually, schedule personal appointments related to County business at their discretion.
E. Announce next Regular Meeting will be Monday, March 2, 2015, at 9:00 a.m.
VII. ADJOURN.
FIRE DISTRICT NUMBER ONE GOVERNING BODY
Agenda Meeting – Monday, February 23, 2015
10:00 a.m. Until Close
I. OPENING BUSINESS:
II.
A. Call Meeting to Order.
B. Consider Approval of Agenda.
C. Consider Minutes of the August 25, 2014, Regular Meeting.
D. Any citizen wishing to make statements during the discussion of any item must first be recognized by the Commission Chair. After being recognized, that person should state their name and the name of any organization represented, if any. Statements should be limited to five minutes.
II. OLD BUSINESS – Items tabled, or scheduled, from previous Commission Meetings, will be heard at this time.
-There is no Old Business at this time.
III. NEW BUSINESS – All new business to be considered by the Commission will be heard at this time.
A. RESOLUTION 2015-01: Resolution Transferring and Carrying Over 2014 Fire District No. One Unexpended Funds to the Special Equipment Fund:
-Fire District No. One was created to provide fire protection to a large portion of the northeastern section of Barton County. Financing is provided by the City of Claflin and Cheyenne, Independent and Logan Townships. Consideration is for a request to transfer remaining 2014 funds to the Fire District’s Special Equipment Fund. Jessica Wilson, Barton County Financial Officer, will provide details.
IV. OTHER BUSINESS:
A. Discussion Items.
B. Citizens or organizations may present requests or proposals for initial consideration.
C. Announce next Regular Meeting of the Fire District will be announced at a later date.
V. ADJOURN.