BOARD OF BARTON COUNTY COMMISSIONERS
September 4, 2018 – 9:00 a.m. until Close
I. OPENING BUSINESS:
A. Call Meeting to Order.
B. Recitation of the Pledge of Allegiance.
C. Consider Approval of the Agenda.
D. Consider Minutes of the August 27, 2018, Regular Meeting.
E. Any citizen wishing to make statements during the discussion of any item
must first be recognized by the Commission Chair. After being
recognized, that person should state their name and the name of any
organization represented. Statements should be limited to five minutes.
F. Cell phones and other electronic devices, other than those used by the
media and law enforcement, should be shut off.
II. APPROVAL OF APPROPRIATIONS:
-An Accounts Payable Register will be submitted to the Commission for the
period of August 20, 2018, and ending September 4, 2018.
III. OLD BUSINESS – Items tabled, or scheduled, from previous Commission Meetings,
will be heard at this time.
-There is no Old Business at this time.
IV. NEW BUSINESS – All new business to be considered by the Commission will be
heard at this time.
A. JUVENILE SERVICES: Electric Door Locks and Access Controlling Software:
-The Juvenile Services Department has two doors that currently employ
mechanical keypad door locks. For security reasons, it is routinely necessary to
change the codes, which is very costly. The Information Technology
Department researched alternatives and proposes replacing the mechanical
keypad locks with electronic door locks which can be remotely programmed
and controlled. Marissa Woodmansee, Juvenile Services Director, will provide
details.
B. FIRE DISTRICT NO. 2: Appointment of a Board of Trustees Member:
-In May, 2018, the Commission adopted a Resolution creating Fire District No. 2.
Per the Resolution, a Board of Trustee provides oversight for this Fire District. The
Board of Trustees shall consist of not more than one (1) appointed person from
each participating township and not more than one (1) from each participating
city. The one remaining position, representing Union Township, expires
December 31, 2020. Brian Bitter has applied. Phil Hathcock, County
Administrator, will provide details.
C. COUNTY SERVICES: Informational Update:
-Mr. Hathcock will provide the informational report of work completed during
the last period. The report, which will be made available to the media, will serve
as a public reminder of the services provided by the County on a regular basis.
D. EXECUTIVE SESSION: Attorney-Client Privilege:
-The Commission will enter into Executive Session. The Commission may invite
such parties as needed into said Session. It is anticipated that Phil Hathcock,
County Administrator; Donna Zimmerman, County Clerk / Assistant County
Administrator; and Carey Hipp, County Counselor, will be invited into said
Session. The Commission meeting will resume in ten minutes.
E. ACTION FROM EXECUTIVE SESSION: Attorney-Client Privilege:
-The Commission will make any necessary announcements as a result of the
Executive Session. If necessary, further discussion or a decision may be made at
this time.
V. ENDING BUSINESS
A. ANNOUNCEMENTS:
-Following the close of the Agenda Meeting, the Commission will consider the
authorization of personnel changes, sign any documentation approved during
the agenda meeting or sign any other documentation required for regular
County business. Similar action may take place throughout the day.
B. APPOINTMENTS: SEPTEMBER 4, 2018
9:30 a.m. or close of the Agenda Meeting – Department Head Meeting with the
Commissioners. Department Head meetings are held in the Courthouse
Conference Room, Room 101. After the Department Head meeting is closed,
the Commission will return to their Chambers.
10:30 a.m. – Regular Business Discussion – Phil Hathcock, County Administrator,
and Donna Zimmerman, County Clerk
THE COUNTY EDITION, KVGB-AM – Thursdays at 11:05 a.m. Sheriff Brian Bellendir
is scheduled for September 6, 2018.
VI. OTHER BUSINESS:
A. Discussion Items.
B. Citizens or organizations may present requests or proposals for initial
consideration.
C. The Commissioners are available to the Public on Mondays during regular
business hours.
D. The Commissioners may, individually, schedule personal appointments
related to County business at their discretion.
E. The next Regular Meeting will be at 9:00 a.m., Monday, September 10,
2018.
VII. ADJOURN.