BOARD OF BARTON COUNTY COMMISSIONERS Monday, December 10, 2018 – 9:00 a.m. until Close
I. OPENING BUSINESS:
A. Call Meeting to Order.
B. Recitation of the Pledge of Allegiance.
C. Consider Approval of the Agenda.
D. Consider Minutes of the December 3, 2018, Regular Meeting.
E. Any citizen wishing to make statements during the discussion of any item must first be recognized by the Commission Chair. After being recognized, that person should state their name and the name of any organization represented. Statements should be limited to five minutes.
F. Cell phones and other electronic devices, other than those used by the media and law enforcement, should be shut off.
II. APPROVAL OF APPROPRIATIONS:
-An Accounts Payable Register will be submitted to the Commission for the period of November 26, 2018, and ending December 10, 2018.
III. OLD BUSINESS – Items tabled, or scheduled, from previous Commission Meetings, will be heard at this time.
-There is no Old Business at this time.
IV. NEW BUSINESS – All new business to be considered by the Commission will be heard at this time.
A. COUNTY CLERK’S OFFICE: Request for Approval – Added / Abated / Escaped / Refunded Taxes:
-Donna Zimmerman, County Clerk, will present a listing of Added / Abated / Escaped / Refunded Taxes. Orders for these actions are kept on file in the County Clerk’s Office. These are used to correct assessments and are requested by the County Appraiser’s Office or the County Clerk’s Office.
B. REQUEST FOR PROPOSAL: Risk Management and Insurance Request for Proposal:
-Barton County received Risk Management and Insurance proposals for 2019 until 2:00 p.m., November 14, 2018. KCAMP, KWOC, Travelers Insurance Company and EMS Insurance Company presented proposals. Phil Hathcock, County Administrator, and Amy Miller, Emergency Risk Manager, reviewed the proposals with the Commissioners. Ms. Miller will present details.
C. OCCUPANCY AGREEMENTS: 12th and Kansas, Great Bend:
-The Cottonwood Extension Council and the State of Kansas Parole Office occupies space in the Barton County Office Building at 12th and Kansas, Great Bend. The proposed agreements, set to expire December 31, 2019, allows each agency office space, as well as use of the County’s phone and long distance services. Mr. Hathcock will present details.
D. COUNTY SERVICES: Informational Update:
-Mr. Hathcock will provide the informational report of work completed during the last period. The report, which will be made available to the media, will serve as a public reminder of the services provided by the County on a regular basis.
V. ENDING BUSINESS – After new items are heard by the Commission, the following items, including announcements, will be heard.
A. ANNOUNCEMENTS: -Following the close of the Agenda Meeting, the Commission will consider the authorization of personnel changes, sign any documentation approved during the agenda meeting or sign any other documentation required for regular County business. Similar action may take place throughout the day.
-The Republican Committee will meet at 7:00 p.m., Monday, December 10, 2018, in the Courthouse Commission Chambers, 1400 Main – Room 106, Great Bend, Kansas. It is anticipated that the County Commissioners may attend this meeting.
-County officials have been invited to attend the Sheriff’s Christmas Luncheon between 11:30 a.m. and 1:30 p.m., Thursday, December 13, 2018. The luncheon is held at the Sheriff’s Office, 1416 Kansas, Great Bend, Kansas.
B. APPOINTMENTS: Although subject to change, the following appointments have been scheduled:
DECEMBER 10, 2018
9:30 a.m. or following the close of the agenda meeting – County Counselor Interview – Patrick Hoffman of Sherman, Hoffman and Hoffman, Attorneys at Law, LC
10:30 a.m. – Bridge Weight Limit Postings and a Low-Water Crossing – Barry McManaman, County Engineer
11:00 a.m. – Proposed purchase of a vacuum pot and a trailer for a skid steer loader – Darren Williams, County Works Director
11:15 a.m. – Regular Business Discussion – Phil Hathcock, County Administrator, and Donna Zimmerman, County Clerk
THE COUNTY EDITION, KVGB-AM – Thursdays at 11:05 a.m. Phil Hathcock, County Administrator, is scheduled for December 13, 2018.
VI. OTHER BUSINESS:
A. Discussion Items.
B. Citizens or organizations may present requests or proposals for initial consideration.
C. The Commissioners are available to the Public on Mondays during regular business hours.
D. The Commissioners may, individually, schedule personal appointments related to County business at their discretion.
E. The next Regular Meeting will be at 9:00 a.m., Monday, December 17, 2018.
VII. ADJOURN.