UNIFIED SCHOOL DISTRICT 428
Barton County, 201 South Patton Road, Great Bend, Kansas 67530-4613
BOARD OF EDUCATION MEETING
1. CALL TO ORDER …………………………………………………………………. Mr. Umphres
1.1 Roll Call
1.2 Adoption of Agenda of Meeting
1.3 Recognition of Visitors
1.4 Request to Speak Reminder
Persons may present ideas or concerns regarding USD 428. The Board will take no action at this meeting. Such items will be referred to the appropriate administrator(s) for future information and researched and reported back to the Board at a later meeting. Personalities and behavior of employees are not to be presented during this period but are to be reported to the employee’s immediate supervisor. The president shall determine the amount of time to be spent for citizen participation.
2. ELECTION OF OFFICERS ………………………………………………………. Mr. Umphres
A. President
B. Vice-President
Nominations for the office of president and vice-president will be taken the night of the BOE meeting. If you have any questions regarding officers, feel free to contact Mr. Thexton prior to the meeting. A motion to nominate and confirm each will be needed.
3. STUDENT / STAFF PRESENTATIONS …………………………………… Mr. Umphres
Mrs. Kylee McDonald, Special Education Coordinator for Trauma Informed Services and Behavior Support, will explain her new role to board members and provide an update of the T.L.C. (Therapeutic Learning Classroom) special education program.
4. RECOGNITIONS / ACHIEVEMENTS ………………………………………. Mr. Umphres
5. COMMUNICATIONS ……………………………………………………………… Mr. Umphres
Board Members’ Comments
Citizens Open Forum
USD 428 Education Foundation
Written Communications / Correspondence
6. APPOINTMENTS / DESIGNATIONS …………………………….. 2018-2019 President
A. Board Clerk Recommendation: John Popp
It is recommended that Assistant Superintendent John Popp would be appointed as the Clerk of the Board of Education.
B. Assistant Clerk Recommendation: Cathie McManaman
The Board needs to appoint an Assistant Clerk to serve in the absence of the Board Clerk and provide continuity to district services. Cathie McManaman will serve in this capacity.
C. Treasurer Recommendation: Kathy Roberts
It is recommended that Kathy Roberts, Payroll Clerk, will continue serving in this capacity.
D. Assistant Treasurer Recommendation: Colleen Newman
The Board needs to appoint an Assistant Treasurer to serve in the absence of the Board Treasurer and to provide continuity to district services. It is recommended that Colleen Newman will serve as Assistant Treasurer.
E. Truancy Officers Recommendation: All Learning Center Principals and Assistant Principals
These administrators have been serving as Truancy Officers, and it is recommended that they will continue in this position.
F. Hearing Officer for Free and Reduced
Recommendation: Khris Thexton
The Superintendent has been serving as this officer, and it is recommended that this practice will continue.
G. Food Service Representative
Recommendation: Kristy Alvord
It is recommended that Food Service Director Kristy Alvord will be named in this capacity.
H. KPERS Representative Recommendation: Kathy Roberts
It is recommended that Kathy Roberts will serve in this capacity.
I. Federal / State Grant Representatives
Recommendations: Randy Wetzel, Tricia Reiser, and Christie Gerdes
It is recommended that these persons will serve as representatives since they play major roles in grant areas.
J. USD 428 Education Foundation Representative
Recommendation: Susan Young
It is recommended that Susan Young will fill this position.
K. Title VI, Title VII, Title IX, and Section 504 Representatives
Recommendations: John Popp and Christie Gerdes
It is recommended that these persons will serve as representatives since they play major roles in related matters. Section 504 of the Rehabilitation Act of 1973 prohibits discrimination on the basis of handicap in programs or activities that receive federal financial assistance.
L. KASB Governmental Relations Network Representative
Recommendation: Susan Young
It is recommended that Susan Young will serve in this capacity.
M. Freedom of Information Officer
Recommendation: Jennifer Schartz
The Public Information Director has been serving as the district’s Freedom of Information Officer, and it is recommended that Jennifer Schartz will continue in this capacity.
N. Records Custodian Recommendation: John Popp
It is recommended that John Popp will serve in this capacity.
O. Name Depository for District Funds
Recommendation: The administration recommends that the Board will continue with the accounts continue to be used.
Active Accounts (Operating Account):
July, 2018 First Kansas Bank
Direct Deposit (Payroll):
July, 2018 Farmers Bank and Trust
Direct Deposit (from State of Kansas):
July, 2018 Farmers Bank and Trust
Idle Funds:
The district will invest idle funds with bank(s) within the district that will pay the public fund rate. Depository banks will have a Kansas charter.
P. Selection of Official District Newspaper
Recommendation: Great Bend Tribune
The school district has relied on the Tribune as the official newspaper in the past. The administration recommends that the Tribune will continue to be USD 428’s official newspaper.
Q. Selection of District Insurance Committee Members
Recommendation: Jacquie Disque
Committee Membership 1 Board of Education Member
4 Teachers* (selected by GB-NEA)
3 Principals* (selected by DEC Administrators)
1 Classified: Custodial/Maintenance/Transportation/Grounds*
(selected by Directors of Maintenance and Transportation/Grounds)
1 Classified: Food Service* (selected by Director of Nutrition Services)
1 Classified: Other—Not Custodial/t/Maint/Trans/Grounds/Food Service*
(selected by Assistant Superintendent)
1 Director* (selected by DEC Administration)
1 GB-NEA President
1 DEC Administrator (Assistant Superintendent John Popp)
*Three-year term, with a maximum of two terms.
Insurance and Plan 125 issues are important to employees of the district. A committee, comprised of persons from a cross section of licensed and classified job categories, will meet throughout the 2018-2019 year, according to a pre-arranged schedule. They will review the status of the offerings, research alternative possibilities, and eventually will bring to the Board a recommendation for insurance and Plan 125 offerings for the subsequent year. Jacquie Disque has served as a committee member representing the Board of Education since January. The administration recommends her reappointment.
R. Homeless Coordinator
Recommendation: Tricia Reiser
In compliance with BOE Policy JBCA, a Homeless Coordinator is being named. The administration recommends that Mrs. Reiser would serve that position.
S. Selection of BOE Members to 2019 IBB Team
Recommendation: Cheryl Rugan, Deanna Essmiller
The administration appoints representatives to the 2019 Interest-Based Bargaining Team for teacher negotiations. Deanna Essmiller and Cheryl Rugan have served in this position and has expressed interest in serving again this year. Anyone else interested in serving should contact Mr. Thexton prior to the meeting.
T. Attorney Services
Recommendation: Watkins Calcara, Chtd.
The administration recommends approval of the contract with Watkins Calcara, Chtd., for legal services. The firm has been an excellent resource to the BOE and the school district.
U. BOE Representative to the GBHS Hall of Fame Committee
Recommendation: Don Williams
Membership on the GBHS Hall of Fame Committee includes one Board of Education member. The administration recommends Don Williams for the position.
V. BOE Representative to the Supplemental Salary Committee
Recommendation: Lori Reneau
Membership on the Supplemental Salary Committee includes one Board of Education member. The administration recommends Lori Reneau for the position.
7. ORGANIZATIONAL PROCEDURES
A. Recommendation for Early Payment of Claims ………………………….. President
This allows payment of certain types of bills prior to the BOE meetings. Such bills include utility bills, bills which allow a discount if paid by a certain date, or bills that would result in a penalty for late payment. The BOE must authorize such action each year, and the authority must be recorded in the minutes of the meeting.
B. Adoption of 1,116-Hour Calendar for 2018-2019 ……………………….. President
This is routine action which is required by state law. The 2018-2019 calendar has already been approved. This action provides the district more flexibility throughout the year.
C. Approval of Mileage Rate for Approved Travel for District Employees ……. President
The Licensed Employees’ Agreement stipulates that the annual mileage rate for reimbursement to employees for approved miles traveled is established each July according to the Kansas state rate. The current state rate is 54.5 cents.
D. Rescind Previous Policy and Adopt BOE Policy Manual
for the 2018-2019 Year ……………………………………………………………………. President
To be in compliance with Kansas law, the administration recommends adoption of the following resolution.
RESOLUTION: Be it resolved that all policy statements found in the minutes of this Board of Education prior to June 30, 2018 (with the exception of the 2018-2019 student and teacher handbooks which were approved on May 8, 2018), be rescinded, and that the Board of Education adopt the BOE Policy Manual as presented and recommended by the Superintendent of Schools, to govern this school district during the 2018-2019 school year, subject to periodic review, amendment, and revision by the Board of Education.
E. Authorization of Certificates for Manual Signature …………………….. President
On occasions, manual signatures are required in Board-approved business functions of USD 428. The administration recommends authorization of manual signatures for the Superintendent of Schools as well as the following BOE positions: President, Clerk, Assistant Clerk, Treasurer, and Assistant Treasurer.
F. Approval of 2018-2019 Petty Cash Resolution …………………………… President
The Board of Education must establish separate petty cash funds for each entity and authorize employees to administer the petty cash funds. The funds may not exceed $3,000.00. See details on designated treasurers and assigned petty cash amounts. The administration recommends approval.
G. Approval of Resolution to Maintain Activity Funds ……………………. President
It is a recommended practice to have a Board of Education resolution on file to authorize maintaining and operating the district’s activity funds for financial purposes. The administration recommends approval of the resolution.
H. Approval of Resolution to Waive Annual Requirements of Generally Accepted Accounting Principles and Fixed Assets Accounting for 2018-2019 ……………. President
This is a standard annual procedure to avoid a complex depreciation accounting system which has no value for a school district. The administration recommends approval.
I. Resolution to Establish Home Rule by Board of Education ………….. President
To be in compliance with BOE Policy A, the administration recommends adoption of the resolution: Resolution to Establish Home Rule by Board of Education.
J. Approval to Publish Notifications …………………………………………….. President
Approval of these notifications must be part of the BOE minutes.
Equal Employment / Educational Opportunity Agency
Rights Through Family Education Rights and Privacy Act (includes disclosure of directory information)
Asbestos Notification
Student Data Privacy Act
K. Resolution to Authorize Bank Signature Card Designees …………….. President
Resignations, appointments, and reassignments necessitate changes in authorized signers for district bank accounts. The Board of Education resolution will allow the administration to change signers, as deemed appropriate, with Board of Education approval.
L. Freedom of Information Copy Costs …………………………………………. President
In regard to copies approved and prepared by the Freedom of Information Officer, the administration recommends the cost per copy at $.30.
M. Disposition of Property ……………………………………………………………. President
The administration seeks BOE approval to regularly dispose of unneeded, out-of-date district-owned property valued at $750 or less.
N. Destruction of Records ……………………………………………………………. President
The administration seeks BOE approval to destroy all BOE meeting agendas and financial records which are more than five years old (current practice). See the attached resolution for destruction of the documents. It is the intent to include this resolution to the BOE each year with the applicable date applied, thereby maintaining manageable storage of documents.
O. 2018-2019 Substitute Teacher Pay ……………………………………………. President
The USD 428 substitute teacher per-day pay has remains unchanged at a rate of $100 per day and $50 per half-day.
P. Internet Filtering Software ……………………………………………………….. President
The district has a contract with TwoTrees (7/1/18 – 6/30/21) for windows computer internet filtering, and a contract with GoGuardian (7/1/18 – 6/30/19)
Q. Travel Expenses: Meal Rate …………………………………………………… President
In reference to BOE Policy GAN, the maximum allowance per meal is to be recommended by the superintendent for approval by the BOE. The recommendation is to authorize $10 per meal in state and $15 per meal out of state.
R. Fees: Application for Use of School Facilities …………………………… President
District facilities are utilized by in-district and outside agencies for various functions (i.e., private groups’ athletic practices and tournaments), and fees (when applicable) are charged according to preset amounts. The recommendation is to have unchanged fees for the upcoming fiscal year.
8. UNFINISHED BUSINESS
A. Approval of BOE Policies ……………………………………………………….. President
At the meeting of 6/11/18 BOE members heard a first reading of KASB-recommended new and revised policies. At this second reading the administration recommends approval.
Revision AF School Day
Revision BCAC Waiver of Notice
Revision BCBG Voting Methods
Revision DC Annual Operating Budget
New DE Fraud Prevention and Investigations
Revision DFAC Procurement- Federal Program
Revision DFE Investment of Funds
Revision DIC Inventories
Revision DJB Petty Cash Accounts
Revision DJB Resolution to Establish Activity Fund
Revision DJEB Quality Control
Revision DJED Bids and Quotations Requirements
Revision DJEF Requisitions
Revision DK Resolution to Establish Activity Fund
Revision DP Collection Procedures
Revision EBC Report to Local Law Enforcement
Revision EBC Report to Staff Member
Revision GAAE Report to Local Law Enforcement
Revision GAAF Emergency Safety Interventions
Revision GAD Employee Development Opportunities
Revision GBO Resignation
Revision IDACA Special Education Services
Revision JBE Parent Consent and Waiver
Revision JCAC Interrogations and Investigations
Revision JDD Report to Staff of Expulsion or Conviction
Revision JDDA Drug-Free Schools
Revision JDDB Reporting Crimes to Law Enforcement
Revision JDDC Short Model Bullying Plan
Revision JDDC Report to Local Law Enforcement
9. NEW BUSINESS
A. Approval to release vehicle bids ………………………….. Mr. Thexton / President
The administration recommends approval to release bid information for new fleet vehicles to accommodate travel for situations such as team travel (i.e., golf, swimming, etc.), teacher travel to out-of-town professional events, and more.
10. ASSISTANT SUPERINTENDENT REPORT…………………… Mr. Popp / President
A. Approval of 2018 – 2023 Professional Development Plan
The 2018 – 2023 Professional Development Plan has been approved by the PDC. This plan renewal is to be approved by PDC and the BOE, and an assurances document will be sent to the state for review. This document outlines the goals for the next five years of professional development. This is very similar to the overall plan that district has been working with, and is merely an update.
B. Summary of 2017-2018 Professional Development Council (PDC)
C. Professional Development: National Conferences
D. Summer Professional Development
E. Meeting Minutes
Curriculum Steering Committee: Next meeting is 7/31/18
Professional Development Council (PDC): Next meeting is 8/20/18.
11. SUPERINTENDENT’S REPORT ……………………………… Mr. Thexton / President
A. Project Updates
B. Summer Meal Program
The USD 428 School Food Service successfully facilitated a meal program during June 2018. Details will be provided.
C. Approval of Grant Applications / Contributions
D. Kansas School Finance
E. Back-to-School Schedule
F. 2018-2019 Budget Update
12. FINANCIAL PRESENTATION ………………………………………………… Mr. Thexton
13. CONSENT AGENDA …………………………………………………………………… President
A. Approval of BOE Meeting Minutes [June 11, and 28, 2018]
B. Bills and Financial Reports
C. Personnel Report (Attachment 13.C)
14. UPCOMING MEETING DATES …………………………………………………… President
•Breakfast and Back-to-School Showcase: at 7:00 a.m., on August 20, 2018, at the GBHS Commons.
•First Day of School for Students: August 22, 2018 (full day for elementary, with kindergarten half days for two days; seventh grade at GBMS, and freshmen at GBHS).
15. ADJOURNMENT ………………………………………………………………………….. President