BOARD OF BARTON COUNTY COMMISSIONERS August 6, 2018 – 9:00 a.m. until Close

I. OPENING BUSINESS:
A. Call Meeting to Order.
B. Recitation of the Pledge of Allegiance.
C. Consider Approval of the Agenda.
D. Consider Minutes of the July 30, 2018, Regular Meeting.
E. Any citizen wishing to make statements during the discussion of any item must first be recognized by the Commission Chair. After being recognized, that person should state their name and the name of any organization represented. Statements should be limited to five minutes.
F. Cell phones and other electronic devices, other than those used by the media and law enforcement, should be shut off.

II. APPROVAL OF APPROPRIATIONS:
-An Accounts Payable Register will be submitted to the Commission for the period of July 23, 2018, and ending August 6, 2018.

III. OLD BUSINESS – Items tabled, or scheduled, from previous Commission Meetings, will be heard at this time.
-There is no Old Business at this time.

IV. NEW BUSINESS – All new business to be considered by the Commission will be heard at this time.

A. COUNTY CLERK’S OFFICE: Request for Approval – Added / Abated / Escaped / Refunded Taxes:
-Donna Zimmerman, County Clerk, will present a listing of Added / Abated / Escaped / Refunded Taxes. Orders for these actions are kept on file in the County Clerk’s Office. These are used to correct assessments and are requested by the County Appraiser’s Office or the County Clerk’s Office.

B. COMMUNICATIONS: Improvements to the 800 Megahertz System:
-Barton County continues to move forward with plans to switch to an 800 megahertz system. Dena Popp, 911 Director, has worked with the 911 Advisory Committee in developing a plan for both equipment and infrastructure. With some equipment on site, Ms. Popp will ask that the Commission consider the purchase of seven 800 mHz radios, a combiner system and 12 recording licenses. The total cost of the equipment is $96,563.09.

C. RESOLUTION 2018-15: A Resolution Establishing Business Hours for County Offices
and Rescinding Untitled Resolution 1978-06, Adopted March 27, 1978:
-It is the expectation of citizens that County business offices be open during
prescribed hours. To that end, the County has updated a 1978 Resolution
dealing with Courthouse hours. In addition to setting business hours, the
updated Resolution describes those offices operating outside the set hours,
establishes a method for closing for training periods and posting closings due to
staff or work needs. Phil Hathcock, County Administrator, shall provide details.

D. COUNTY SERVICES: Informational Update:
-Mr. Hathcock will provide the informational report of work completed during
the last period. The report, which will be made available to the media, will serve
as a public reminder of the services provided by the County on a regular basis.

E. EXECUTIVE SESSION: Attorney-Client Privilege:
-The Commission will enter into Executive Session. The Commission may invite
such parties as needed into said Session. It is anticipated that Phil Hathcock,
County Administrator; Donna Zimmerman, County Clerk / Assistant County
Administrator; and Carey Hipp, County Counselor, will be invited into said
Session. The Commission meeting will resume in fifteen minutes.

F. ACTION FROM EXECUTIVE SESSION: Attorney-Client Privilege:
-The Commission will make any necessary announcements as a result of the
Executive Session. If necessary, further discussion or a decision may be made at
this time.

V. ENDING BUSINESS – After new items are heard by the Commission, the following
items, including announcements, will be heard.

A. ANNOUNCEMENTS:
-Following the close of the Agenda Meeting, the Commission will consider the
authorization of personnel changes, sign any documentation approved during
the agenda meeting or sign any other documentation required for regular
County business. Similar action may take place throughout the day.
-County officials have been invited to attend a ceremony rededicating the
Ginkgo tree in Jack Kilby Square. The Great Bend Rotary Club will place a
marker next to a Ginkgo tree at the north end of the Square at 12:30 p.m.,
Monday, August 6, 2018.
-The County Commission will meet as the Board of County Canvassers on
Monday, August 13, 2018, at 8:30 am in the Office of the County Clerk. At that
time, they will canvass ballots from the August 7, 2018, Primary Election.

B. APPOINTMENTS:

-Subject to change, the following appointments have been scheduled:
AUGUST 6, 2018
10:00 a.m. or following the close of the Agenda Meeting – Regular Business
Discussion – Phil Hathcock, County Administrator, and Donna Zimmerman,
County Clerk
11:00 a.m. – Program Update – Barry McManaman, County Engineer
THE COUNTY EDITION, KVGB-AM – Thursdays at 11:05 a.m. Sheriff Brian Bellendir
is scheduled for August 9, 2018.
VI. OTHER BUSINESS:
A. Discussion Items.
B. Citizens or organizations may present requests or proposals for initial
consideration.
C. The Commissioners are available to the Public on Mondays during regular
business hours.
D. The Commissioners may, individually, schedule personal appointments
related to County business at their discretion.
E. The next Regular Meeting will follow the Election Canvas on Monday,
August 13, 2018. It is anticipated that the meeting will begin no earlier
than 9:00 a.m.

VII. ADJOURN.